Outlook for Microsoft 365 cheat sheet: Ribbon quick reference

This obtain accompanies our story Outlook for Microsoft 365 cheat sheet. See that article for detailed info on the right way to get essentially the most out of Outlook for Microsoft 365/Workplace 365 in Home windows.

For essentially the most half, the Ribbon interface in Outlook for Microsoft 365/Workplace 365 is intuitive to make use of. It’s divided right into a collection of tabs that group associated instructions collectively. Because it’s all the time current on the high of your display, the Ribbon places a wealth of instructions in straightforward attain always.

However with so many tabs and so many instructions, it’s not all the time apparent the place to go to carry out a given motion. And Outlook’s Ribbon is extra sophisticated than the Ribbon in different Workplace apps like Phrase and Excel. Whereas the Outlook Ribbon all the time contains the identical tabs (File, Residence, Ship / Obtain, Folder, and View), every tab could present completely different instructions relying on whether or not you’re in Mail, Calendar, Contacts, or Duties. As an illustration, the Residence tab in Mail has considerably completely different instructions from the Residence tab in Calendar, whereas the Ship / Obtain tab is fairly comparable it doesn’t matter what part of Outlook you’re in.

To assist, we’ve compiled a information that reveals every Ribbon tab, explains what it’s for and highlights its mostly used instructions. And for these of you who don’t wish to take your arms from the keys to level and click on, we’ve included keyboard shortcuts for all of the actions.

For instance, if you wish to create a brand new rule for dealing with incoming electronic mail messages, you’d go to the Transfer group on the Residence tab and click on the Guidelines button, or press Alt-H after which R and R once more. To overlay a calendar on high of the present calendar, go to the View tab, choose Overlay within the Association group, or press Alt-V, then O and L.